Remote meeting PC in the Hokubu Kaikn 2F

There is a DELL laptop PC to be used for remote meeting, i.e. Zoom and eZuce, in the 2F conference room of Hokubu Kaikan.

It looks like this:

Start using the PC

The PC is always powered on (don't shut it down !). So you do not have to touch it. Here is the typical procedure to start using the PC.

Turn on the projector using the remote controller.
Select the No.2 input with the HDMI selector using its remote controller (shown below)
Wait a while until the PC screen shows up.
Turn on the wireless mouse and the keyboard (shown below).

Sound setup

There is a wireless microphone shown below:

It may be connected to the PC with a USB cable for charging. If so, disconnect it first. Then turn it on by long-pressing the power button. You can move it anywhere in the room so that the microphone can be close to the current speaker. Make sure that you turn it off after use. It is better to connect it back to the PC after use for charging the battery.

Even though this microphone has a built in speaker, the sound output from the PC is routed to speakers under the projector screen through HDMI.

Video

There is a web camera mounted on the silver rack next to the podium. By turning the lens, you can manually adjust the focus of the camera.

Launching remote meeting software

This PC has Zoom and eZuce installed and set up. There are icons to start Zoom and eZuce. You only need to double click them to start meetings.

After the meeting

Turn off the projector using the remote controller.
Turn off the wireless mouse and the keyboard (this is very important, otherwise the battery will be empty).
Turn off the wireless microphone and connect it to the micro-USB cable coming from the PC for charging.
Do not shut down the laptop PC.

Using Polycom

There is an HDMI selector in the silver rack. Polycom is connected to the input No.1 of the selector. The remote meeting PC is connected to the input No.2. You can switch between them using the remote controller of the HDMI selector.