Agenda/Minutes of the VIS Meeting on 2017/1/13

2017/1/13 13:30 -

Participants:

Progress report

Schedule Chart : (PDF,MPP)

Type-A (Takahashi)

• Minutes of Type-A Meeting

• Transportation: The second transportation for EQ stop parts and tools was performed in 10-11th from Mitaka to Kamioka by Kamoshida, on 12th to Y-end by Kamioka-kogyo, and on 13th to 2F by MESCO.
• EYV chamber: EYV-EYC system was vented. The repair of leaked parts is scheduled in the next week.
• Pre-isolator: Asking companies a quotation to make boxes for packing the pre-isolators.
• EQ stop, release sensor, dummy payload: Transported to the EYV area.
• BF damper: Will be delivered to Kamioka on 20th.
• Maraging wire: The production is on going.
• Tooling for installation: The work bench and hunger rack were ordered.

Type B (Mark)

• Hirata-san:
  • Made cables for LVDT.
  • Made drawings for new wire clamps.
  • Ordered nut-drivers for adjusting filters during Type B/Bp assembly.
  • Made an assembly drawing JGW-D1706056 with the safety bar between the IM and RM of the SRx.
  • Asked ATC to manufacture parts, and modified associated drawings.
  • Asked for quotes for SDC coating for hooks.
  • Sent packing tools for BF.
  • Talked with i-ject about quotes for payload.
• Mark and Fabian at Kamioka (plus Enzo for 2 days):
  • Finished rebalance of IM
  • Reinstalled IRM, adjusted OSEMs
  • Replaced broken Type 3 cable on IM-H1 OSEM.
  • Fixed issues with k1visbs real-time model.
  • Started TFs from IRM OSEMs to IRM and IM OSEMs.
• Takahashi-san inspected the BF and advised to bring it back to Mitaka for blade replacement.

Type-Bp (Shoda)

• Put a report here

IMMT (Ohishi)

• IMMT1 and IMMT2 suspensions were installed on 12th Januaryklog.

• All tungsten wires are assembled(adjusted).
• Mirror installation and cable connection were not completed.
• Still need to make some mechanical parts in particular a pico-motor holder (There was a mistake ) and others related to coil holders.
• I think that the mirror installation and the First Contact peeling will be done next week.

Watchdog system (Tanaka)

• Put a report here

Safety

• Incidents:
• Foreseen risks
  • Type-A:
  • Type-B:
  • Type-Bp:

Discussion

We will confirm the following new systems:

How to track design changes ?

We will implement the following design management system

1. The latest design files (CAD models, 2D drawings) will be put in the KAGRA Dropbox.
   • The directory structure will be something like this
   • Dropbox/Subsytems/VIS/Type-A/Latest/
     • Latest/ containts CAD/ 2D/ ECO/ directories.
   • CAD/ folder contains the latest CAD models
   • 2D/ folder contains the latest 2D drawings
   • ECO/ folder contains the Engineering Change Order documents
2. In order to make a change to the design, the person who is proposing the change will send an Engineering Change Request (ECR) to the leader of the team (for example, Takahashi-san in the case of Type-A). In stead of submitting a formal ECR document, this request can be a discussion over email or verbal discussion.
3. The team leader evaluates the ECR and decide whether this needs to be discussed with the entire VIS group (big changes) or can be approved by each team (small changes). If the ECR is small, the team leader can approve it. If not, the leader should request Aso to discuss the issue at the VIS meeting.
4. Once the ECR is approved, the person proposing the change should prepare an Engineering Change Order (ECO) document to describe the change.
5. ECO should be uploaded to the JGWDoc with E number.
6. ECO should also be put in the ECO folder of the Dropbox.
7. A summary of the ECO should also be put on the Wiki page of the change log for each suspensions to make it easier to browse the past changes.
8. Aso will make a template for ECO.

How to keep track of the delivered items

We will keep an inventory of the items for each suspension type.

1. The inventory is in a form of a Google Sheet

2. Type-Bp Inventory Sheet

3. Type-A and Type-B will make similar inventory sheets

General precautions to keep things from missing

1. Keep a group of items used together, e.g. gluing jigs, in a box. Do not scatter the parts.
2. Put a label on boxes. Preferably, take a picture and upload it to the google photos. Then paste the link URL to the photo to the inventory sheet.
3. When wrapping clean items with Aluminum foils, put a label on it

Travel plan for the rest of the FY

Site work plan for the next week

• Mon:
• Tue:
• Wed:
• Thu:
• Fri:

Travel Plans

• Travel (Week of 1/16):
  • Takahashi: 16 - 20
  • Shoda: 16-20
  • Mark: 16-20?
  • Fabian: 16-20?
  • Okutomi: 16-20
  • Fujii:
  • Ishizaki: 16-20
  • Hirata:
  • Sato: 16-20
  • Enzo: 16-20
  • Ohishi:
• Travel (Week of 1/16):
  • Takahashi:
  • Shoda:
  • Mark:
  • Fabian:
  • Okutomi:
  • Fujii:
  • Ishizaki:
  • Hirata:
  • Sato:
  • Enzo:
  • Ohishi:

Next meeting

On 2017/1/20(Fri)