How to Use EVO for LCGT Meetings

EVO Overview

EVO is an online conference system developed at Caltech. It has many advantages over conventional H.323 TV conference systems such as Polycom. It is free of charge and does not require special expensive hardware. You can use EVO from behind most firewalls.

LCGT project plans to use EVO to provide remote participation for most meetings. This page explains how a collaborator can join an EVO meeting.

First, all EVO users are required to register at their web site. Please refer to User Registration section. Then proceed to Starting EVO and Joining a Meeting.

To connect to an EVO meeting through Skype or phone, read Skype Bridge or Phone Bridge.

For more information about EVO, read the EVO Documentation.

User Registration

Go to the EVO web page( and click "Register". Enter user ID, password and an email address to create an account.

Starting EVO

Go to the EVO web page ( and click "Start EVO".
The EVO client program (called Koala) will be downloaded and automatically executed. You need JRE (Java Runtime Environment) to run Koala. If it is not installed in your computer, you will be led to the download page (for Windows and Mac). For Linux, install the JRE through your distribution's package management system. For Ubuntu, the following command will do the job.

sudo apt-get install sun-java6-bin

During the startup process of EVO client, you are asked to enter an EVO account information. Put your EVO account ID and password.

Joining a Meeting


Once EVO is fully started, you will see a window above. Now you have to join a meeting booked by someone. For LCGT related meetings, the name of an EVO meeting will be distributed by email beforehand. In order to find a meeting, click on "Meetings" in the menu bar. Then click "Search for meetings". A search window will open. Check "Filter Titles" and put the (partial) name of the meeting you want to join in the text box. After clicking the Search button, you will see a list of meetings matching the search criteria. Find your meeting and click on it to join.

Sometimes, meetings are password protected. In this case, the password should be distributed to the potential participants beforehand. Ask your meeting organizer if you don't know the password.

EVO Usage

When you join a meeting, you will see the following window. The colorful icons in the middle are important. The left most one is for switching the speaker On/Off. The second one from left is for microphone mute (default is muted). The right most one is for exiting the meeting. The third one from right is used to open "Audio Video Controls" window.



Once you join a meeting, you will also see a window like below. It is a window to show videos. If you have a web camera connected to your computer, you can send your video by clicking the web camera like icon.


Receiving video can put a significant CPU load and a network load. If you experience slow down of your computer, try to disable the video. To do so, open the "Audio Video Controls" window and select the video tab. In the "Video Received" pane, select "No Videos" to disable video completely. You can also limit the bandwidth or show only selected videos to reduce the load.



In order to adjust audio volumes and such, open the "Audio" tab of the "Audio Video Controls" window. You will see a window like below. Change the Transmit Gain and Receive Gain to change microphone and speaker volume.

If you don't hear anything, try to click "Restart Audio". If the voice is choppy, click "Advanced" and play with Transmit Silence Suppression, Transmit Auto Gain Control or Echo Suppression.





EVO Phone Bridgeのページにある電話番号のどれかに電話して、つながったら指示に従って接続したいEVO MeetingのIDを入力します。Meeting IDは主催者に聞いてください。現状では残念ながら日本国内のアクセス番号は無いようです。



EVOのMeetingを予約(Book)するには、EVOを起動後、メニューバーのMeetingsから"Book a Meeting"を選びます。開いたウィンドウに必要事項を記入して、CreateをクリックすればMeetingが予約されます。クローズドなMeetingにしたい場合はパスワードを設定し、それを参加予定者に通知してください。

予約されたMeetingの詳細は、登録したメールアドレスに送信されてきます。そこには、Meeting IDも記載されています。メール上では以下のようにPhone Bridge IDとして記載されています。

- Phone Bridge
       ID: 2059262


BookされたMeetingは時間が来ると自動的に開始されます。 主催者はすみやかにMeetingに参加して、必要ならば以下に説明するようにTV会議ブリッジとSkypeブリッジを開始してください。








まずSkypeを立ち上げ、evo.phoneというコンタクトを追加します。 次に、evo.phoneに発信します。接続されたら、指示に従ってMeeting ID(Phone Bridge ID)を入力します。この際、ダイアルパッドを表示する必要があります。 下の図のように、少し分かりにくいところにあるので注意してください。また、発信用のダイアルパッドとは別物ですので、これも注意してください。


IDの数字を入力したら、最後に#を押します。IDが正しく入力されたら、EVOの画面にSkype Bridgeが参加者として表示されるはずです。


EVOのSkype Bridgeと無事つながったら、他のSkype参加者を会議通話で呼び出して、参加させます。