The 23rd KAGRA face-to-face meeting

August 22 (Thur)- 24(Sat) 2019

at Univ. of Toyama, Toyama, Japan

Program (Aug 22), (Aug 23), (Aug 24), (Poster), Registration, Venue, KAGRA site tour,Access, Accommodation, Dining, Participants

Visa, Invitation Letter, Travel Support

Basic Lecture of GW for grad/undergrad students in Japanese (August 23)

List of Participants (as of November 23)

Outline of the meeting

• The 23rd F2F meeting will be held at University of Toyama, as usual as our summer event. We will discuss both our latest achievements and our managements.
  • LOC: Moriwaki-san and Yamamoto(Yamagen)-san.

    If you have ideas and requests to the program, please mail them to the board, kscboard_at_icrr.u-tokyo.ac.jp , by March 1. Registration page will open in mid-March.

  • We welcome contribution talks and poster presentations (with short talk). We will give "Poster Award" for two students by vote.

    Registration page -- The deadline is April 10 (Wed) 23:59 JST.

  • Registration is not yet started. Be patient. You can see the webpage here

  If you made registration twice, we will replace all of your information from the previous one.

  If you missed to register, please do so at the registration desk. We will collect coffee-and-snack fee at the registration desk; 1,000 JPY for a staff/postdoc, 500 JPY for a student. We will have the meeting dinner in the evening of April 20(Sat) at the cafeteria of Kashiwa campus. 4,000 JPY for a staff, 3,000 JPY for a postdoc/student.

  Announcements were sent out [kagra 02458] (Oct 12), [kagra 02462] (Oct 13), [kagra 02493] (Nov 2)

  Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

• Invited Speaker: Helios Vocca (Virgo), Patrick Brady (LIGO), and Tomoya Takiwaki (NAOJ).

• Satellite meeting on Future Upgrades will be held at on August 21 afternoon. Satellite meeting on Future Upgrades will be held at Univ. of Tokyo Hongo campus on April 18. See web page for details. Satellite meeting on Data Analysis will be held in the evening of the first day (April 19).

  • Satellite meeting on calibration and related grants projects will be held the day after (April 22).

• This is a closed meeting of the KAGRA collaboration.
  • If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
  • If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.

timeline

• By the end of June: KSC board accepts your proposals and/or suggestions of the sessions, satellite meetings, style of the meetings, or any other requests.

• July 1: Visa document request deadline.

• July 16: registration will start.

• July 31: registration deadline for KAGRA site tour participants.

• August 7: registration will close.

Program

The asterisk (*) indicates that the talk requires a decision or approval of KSC members.

Poster session

Kxx: KAGRA group, Sxx: Students, Cxx: Contributions, Gxx: Subgroup. The asterisk (*) indicates a thesis presentation.

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

Poster Award

• Yes, we will organize poster award for students. This F2F, we will award two.

Registration

• Registration will start July 16. Be patient. You can see the webpage here

• Deadline is July 31 (Wed), 23:59 JST for KAGRA site tour participants. We close the registration August 7 (Wed), 23:59 JST.

  Registration page -- Deadline is April 10 (Wed), 23:59 JST.

• Registration was closed. We have 130 participants.

  If you made registration twice, we will replace all of your information from the previous one.

  If you missed to register, please do so at the registration desk.

  We will collect coffee-and-snack fee at the registration desk; 1,000 JPY for a staff/postdoc, 500 JPY for a student. We will have the meeting dinner in the evening of April 20(Sat) at the cafeteria of ICRR. 4,000 JPY for a staff, 3,000 JPY for a postdoc/student.

Visa, Invitation Letter

• If you don’t need visa, but you need only an invitation letter, please send an email to KSC board chair,
  • Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

• If you need visa to enter Japan, please fill the following document (Word,PDF), and send it to Masafumi Kurachi by July 1st, 2019.

  • Masafumi Kurachi (University Research Administrator, ICRR), kurachi_AT_km.icrr.u-tokyo.ac.jp

  • You can find the detailed procedure to apply VISA at the web site of Ministry of Foreign Affairs of Japan https://www.mofa.go.jp/j_info/visit/visa/index.html

  • Note that you can not apply for VISA only with the invitation letter. You have to submit special documents for VISA which are prepared by Japanese side.
  • Even if you ask ICRR for an invitation letter with an institute stamp, we can not provide it. We can provide an invitation letter without an institute stamp, and a working proof for one of professors.

Travel Support (oversea)

• Core to Core program can support your local expense if you belong to an institute/university in Korea, China, Taiwan, Vietnam or India. Firstly, please contact to a cordinator of C2C in your country.

• Cordinator's list is in http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.

Travel Support (domestic)

• Core-to-Core program also can support domestic travel expenses for several KAGRA collaborators who belong to institutes/universities in Japan and who will attend F2F@U-Toyama and give presentations. Graduate students and postdoc researchers have priorities for this support.
• If you are a student, please consult with your supervisor and ask him/her to contact Miyoki-san and Kikuchi-san
  • Dr. Shinji Miyoki, miyoki_at_icrr.u-tokyo.ac.jp
  • Ms. Rie Kikuchi, rkikuchi_at_icrr.u-tokyo.ac.jp
    • via e-mail (i.e. e-mail should be from your supervisor).
• If you are a post-doctoral researcher or a faculty member, please contact Miyoki-san and Kikuchi-san directly via e-mail.

Access

• From Tokyo, one can either take JR Hokuriku-Shinkansen express (train, 2h10m) or fly from the Tokyo-Haneda airport (55min).
• From the Toyama airport, one can take a bus to the Toyama station (410 JPY).
• From the Toyama station to the university, one can take a tram to "Daigaku-mae" (Note that there is also a loop tram that does not go to Daigaku-mae).

• Campus map

• Kuroda Hall (Campus map #23, First Building from the Main Gate, Right Side)

KAGRA site tour

• We plan to organize KAGRA-site tour on August 21 (afternoon, start 13:00 at Toyama station) and/or August 24 (after F2F finished, start 16:00 at Univ. Toyama). The tour includes the visit of the control room and tunnel, together with some explanation of the accommodation of the shift-takers. Both tour will take 5 hours and return to the Toyama station.
• If you are interested in this tour, please click your preference day. We will rent a bus for round-trip (paid by ICRR).

Some more details:

• We accept this tour registration by July 31. Please finish your registration by July 31.
• You need to prepare your snack and drink (if you need) by yourself in advance.
• Please understand we limit the number of participants due to the bus capacity. If the applicants are too many, then we may first choose participants from non-Japanese institutes, then second pick up young researchers.

Accommodations

Please book a room by yourself. Here is some information about hotels near the JR Toyama station.

• Booking.com (Toyama, Aug 21-25)

• ANA Crowne Plaza Hotel

• Dormy Inn

• APA Ville Hotel

• APA Hotel

Lunch Place

Wireless Internet connection

• Internet connection will be prepared.

Other information

List of Registered Persons (as of July 10, 0 members)

• familyname

  lastname

  Affiliation

  AffiliationCountry

  ParticipationDays

  Satellite1(Future)

  Satellite2(DAC)

  Dinner