24th KAGRA face-to-face meeting

4 (Wed) - 5 (Thr) Dec 2019 (JST)
RESCEU (Research Center for the Early Universe), Univ. of Tokyo, Hongo, Bunkyo-ku, Tokyo, Japan
Coordinated by KAGRA Scientific Congress (KSC)
Local Organizing Committee (LOC): XXXX, XXXX, and XXXX. LOC secretaries: XXXX, XXX, and XXXX.

The 24th face-to-face (f2f) meeting will be held at RESCEU. We will discuss XXX.

Registration will be open in November.

Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2020 are supposed to make thesis presentations (both oral and poster) in this meeting.

This is a closed meeting of the KAGRA collaboration.
- If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
- If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.

Program

Dec 4th (Wed.)
Time	Title	Speaker	File
XX:XX-XX:XX	Session 01: Overview (Chair: XXXXX)
XX min	KAGRA overview	Kajita Takaaki	[[\|X]]
XX min	KSC report	XXX XXXX	[[\|X]]
XX min	SEO report	XXX XXXX)	[[\|X]]
XX min	Commissioning report	XXX XXXX	[[\|X]]
XX min	DAC (Data Analysis Committee) report	XXX XXXX	[[\|X]]
XX min	JRPC (Joint Run Planning Committee) report	XXX XXXX	[[\|X]]
XX min	Public communications	XXX XXXX	[[\|X]]
XX:XX-XX:XX	Break & Poster Viewing
XX:XX-XX:XX	Session XX: XXXXX (Chair: XXXXX)

XX:XX-XX:XX	Session XX: XXXXX (Chair: XXXXX)
	Introduction of New Institute
XX min	XXXX	XXXX XXXX	[[\|x]]
	Introduction of New Collaborators
XX min	XXXXX	XXXX XXXX	[[\|o]]
10 min	vote
XX:XX-XX:XX	Lunch & Poster Viewing
XX:XX-XX:XX	Session XX: XXXXXX (Chair: XXXXX)
XX min	XXXXX	XXXX XXXX (XXXX)	[[\|o]]

	Dec 5th (Thu.)
Time	Subject and Title	Speaker	File

XX:XX-XX:XX	Session XX: XXXXX (Chair: XXXXX)
XX min	XXXX	XXX XXX (XXXX)	[[\|X]]
XX:XX-XX:XX	Break & Poster Viewing
XX:XX-XX:XX	Session XX: XXXXX (Chair: XXXXX)

XX:XX-XX:XX	Session XX: XXXXX (Chair: XXXXX)
	Introduction of New Institute
XX min	XXXX	XXXX XXXX	[[\|x]]
	Introduction of New Collaborators
XX min	XXXXX	XXXX XXXX	[[\|o]]
10 min	vote
XX:XX-XX:XX	Lunch & Poster Viewing
XX:XX-XX:XX	Session XX: XXXXXX (Chair: XXXXX)
XX min	XXXXX	XXXX XXXX (XXXX)	[[\|o]]

Poster session

Kxx: KAGRA group, SDxx: Students (Data analysis & Theory), SExx: Students (Experiment), Cxx: Contributions. The asterisk (*) indicates a thesis presentation.

Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

number	Contributor	Title	File
KXX	KSC Newsletter editors	KSC Newsletter, The XXX issue (2019/12)	[[\|x]]

Poster Award

* XXX

Satellite Meeting (XXX)

XXXX

Registration

The registration is not yet open; to be opened in the mid of November.

Visas and/or invitation letters

You can find the detailed procedure to apply for a visa at the web site of the Ministry of Foreign Affairs of Japan. Note that you can not apply for the visa with only invitation letters; for the visa application, you have to submit special documents that are prepared by Japanese side. If you need a visa to enter Japan, please fill one of the following documents (Word,PDF; these are updated since the last f2f meeting), and send it as soon as possible (the earlier the better) or by strictly the end of October, 2019 (JST) to Masafumi Kurachi,

Masafumi Kurachi (University Research Administrator, ICRR), kurachi_AT_km.icrr.u-tokyo.ac.jp

If you don’t need a visa, but you need only an invitation letter, please send an email to the KSC board chair,

Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

Travel support

International travel

Our Core-to-Core (C2C) program can support your local expenses if you belong to universities/institutes in the following countries: Korea, China, Taiwan, Vietnam, or India. Firstly, please contact to a coordinator of the C2C program in your country.

List of the C2C coordinators http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.

Domestic travel

It might be possible that ICRR would support domestic travel expenses for students and/or post-doctoral researchers who will have one or more poster/oral presentations at the f2f meeting, in case their universities or institutes could not provide their travel expenses; please consult with the secretary's office of ICRR-GW,

office-icrrgw_AT_icrr.u-tokyo.ac.jp

If you are a student, firstly please consult with your supervisor, and then ask the supervisor to contact the secretary's office of ICRR-GW from the supervisor.

The venue

Access

Other information

Wireless Internet connection

XXX

Lunch Place

XXX

Accommodations

Please book a room by yourself.

List of Registered Persons ('''as of November XX, XXX members, registration not yet opened''')

your_lastname your_firstname your_middlename your_Affiliation ParticipationDays

-  ⇤ ← Revision 1 as of 2019-09-26 18:54:45 → 
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KSC is preparing the next KAGRA f2f meeting with LOC; please wait for a while...}}}
||<rowbgcolor="#fdf6e3"> '''[[KAGRA/Meeting/F2F|F2F top]]'''||'''[[#Program|Program]]'''||'''[[#Registration|Registration]]'''||'''[[#Venue|Venue]]'''||'''[[#Access|Access]]'''||'''[[#OtherInfo|Other info]]'''||
= 24th KAGRA face-to-face meeting =
 .'''4 (Wed) - 5 (Thr) Dec 2019 (JST)'''
 .'''RESCEU (Research Center for the Early Universe), Univ. of Tokyo, Hongo, Bunkyo-ku, Tokyo, Japan'''
 . Coordinated by KAGRA Scientific Congress (KSC)
 . Local Organizing Committee (LOC): XXXX, XXXX, and XXXX.  LOC secretaries: XXXX, XXX, and XXXX.
----
/* [[#FUsatellite|Satellite Meeting on future upgrade (Dec 4)]]  [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/LCGT/Meeting/f2f/2018Dec/FuSat|Wiki]] */
/* [[#DASsatellite|Satellite Meeting on Data Analysis groups at ICRR, Kashiwa, Chiba (Dec 7)]] [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/KAGRA/Subgroups/DAS/Meeting/SatelliteMeeting20181207|Wiki]] */
/* [[#Lecture|Basic Lecture of GW for grad/undergrad students in Japanese (August 23)]] */
/* [[#Participants|List of Participants (as of November 23)]] */
The 24th face-to-face (f2f) meeting will be held at RESCEU.  We will discuss XXX.

/*  If you have ideas and requests to the program, please mail them to the board, kscboard@icrr.u-tokyo.ac.jp , by October 26. */ /* Registration will be open in November. */

/* [[http://gwcenter.icrr.u-tokyo.ac.jp/form|Registration page]] -- Registration page is open!  Deadline is '''November 22 (Thur), 23:59 JST'''. */

/*  * Registration was closed. We have 103 participants. */

/* If you made registration twice, we will replace all of your information from the previous one. */

/* * If you missed to register, please do so at the registration desk. */
/* * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk. */

/* * Announcements were sent out [kagra 02458] (Oct 12), [kagra 02462] (Oct 13), [kagra 02493] (Nov 2) */

 * '''Graduate students''' who will submit thesis (Master thesis/Doctoral thesis) by March 2020 are supposed to make '''thesis presentations''' (both oral and poster) in this meeting.

/* * Satellite meeting on R&D will be held at '''NAOJ, Mitaka''' on December 4. Registration will be made separately.  See [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/LCGT/Meeting/f2f/2018Dec/FuSat|Wiki]] for details. */

/*  * Satellite meeting on Data Analysis will be held at '''ICRR, Kashiwa''' on December 7. Registration will be made separately.  See [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/KAGRA/Subgroups/DAS/Meeting/SatelliteMeeting20181207|Wiki]] for details. */

 * This is a closed meeting of the KAGRA collaboration.
  * If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
  * If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.


----
<<Anchor(Program)>>
<<Anchor(Program1)>>

== Program ==
/* ||<rowbgcolor="#E0FFFF"> ||||||<style="text-align:center">'''Dec 3rd (Tue.) ''' || */
/* ||||||||<style="text-align:center">Satellite Meeting XXX ([[|Program]]) || */

||||||||<rowbgcolor="#E0FFFF" style="text-align:center">'''Dec 4th (Wed.) ''' ||
||<rowbgcolor="#E0FFFF">Time ||Title ||Speaker ||File ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||||<style="text-align:left;">'''Session 01: Overview''' (Chair: XXXXX)||
||XX min ||KAGRA overview || Kajita Takaaki ||[[|X]] ||
||XX min ||KSC report ||XXX XXXX  ||[[|X]] ||
||XX min ||SEO report||XXX XXXX) ||[[|X]] ||
||XX min ||Commissioning report ||XXX XXXX ||[[|X]] ||
||XX min ||DAC (Data Analysis Committee) report||XXX XXXX ||[[|X]] ||
||XX min ||JRPC (Joint Run Planning Committee) report||XXX XXXX ||[[|X]] ||
||XX min ||Public communications ||XXX XXXX ||[[|X]] ||
||<rowbgcolor="#E0E0FF">XX:XX-XX:XX ||||||<style="text-align:left;">'''Break'''''' & Poster Viewing'''||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXX (Chair: XXXXX) || ||
|| || || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXX (Chair: XXXXX) || ||
|| ||<#FFFFE0>Introduction of New Institute || || ||
||XX min ||XXXX ||XXXX XXXX ||[[|x]] ||
|| ||<#FFFFE0>Introduction of New Collaborators || || ||
||XX min ||XXXXX ||XXXX XXXX ||[[|o]] ||
||10 min ||vote || || ||
||<rowbgcolor="#E0E0FF" rowstyle="text-align:left;                                                  ">XX:XX-XX:XX ||'''Lunch'''''' & Poster Viewing''' || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXXX (Chair: XXXXX) || ||
||XX min ||XXXXX ||XXXX XXXX (XXXX) ||[[|o]] ||
||||||||||

<<Anchor(Program2)>>
||<rowbgcolor="#E0FFFF"> ||||||<style="text-align:center">'''Dec 5th (Thu.) ''' ||
||<rowbgcolor="#E0FFFF">Time ||Subject and Title ||Speaker ||File ||
|| || || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXX (Chair: XXXXX) || ||
||XX min ||XXXX  ||XXX XXX (XXXX) ||[[|X]] ||
||<rowbgcolor="#E0E0FF" rowstyle="text-align:left;                                                  ">XX:XX-XX:XX ||'''Break'''''' & Poster Viewing''' || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXX (Chair: XXXXX) || ||
|| || || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXX (Chair: XXXXX) || ||
|| ||<#FFFFE0>Introduction of New Institute || || ||
||XX min ||XXXX ||XXXX XXXX ||[[|x]] ||
|| ||<#FFFFE0>Introduction of New Collaborators || || ||
||XX min ||XXXXX ||XXXX XXXX ||[[|o]] ||
||10 min ||vote || || ||
||<rowbgcolor="#E0E0FF" rowstyle="text-align:left;                                                  ">XX:XX-XX:XX ||'''Lunch'''''' & Poster Viewing''' || || ||
||<rowbgcolor="#FFFFE0">XX:XX-XX:XX ||||<style="text-align:left;">Session XX: XXXXXX (Chair: XXXXX) || ||
||XX min ||XXXXX ||XXXX XXXX (XXXX) ||[[|o]] ||
||||||||||

/*　||<rowbgcolor="#E0FFFF"> ||||||<style="text-align:center">'''Dec 6th (Fri.) ''' ||　*/
/* ||||||||<style="text-align:center">Satellite Meeting XXX ([[|Program]]) || */




<<Anchor(Poster)>>

=== Poster session ===
Kxx: KAGRA group, SDxx: Students (Data analysis & Theory), SExx: Students (Experiment),  Cxx: Contributions.  The asterisk (*) indicates a thesis presentation.

 * Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

||<rowbgcolor="#E0FFFF"12%  style="text-align:center;text-align:center">number ||Contributor ||Title ||File ||
||KXX ||KSC Newsletter editors ||KSC Newsletter, The XXX issue (2019/12) ||[[|x]] ||
|| || || || ||


=== Poster Award ===
* XXX
/* * Yes, we will organize poster award for students.  This F2F, we will award two. */

/*  * Two "Most Outstanding Presentation Prize" were given to '''Hiroyuki Tahara''' (U Tokyo) and '''Kazuya Yokogawa''' (U Toyama).  Congratulations! */

/* categories; "Experiments" and "Data Analysis/Theory".  Please register either one at the registration page.  You can register two poster presentations separately. */


----
<<Anchor(Satellite_XXX)>>

=== Satellite Meeting (XXX) ===
 * XXXX

----
<<Anchor(Registration)>>

== Registration ==
The registration is not yet open; to be opened in the mid of November.

 . /* [[http://gwcenter.icrr.u-tokyo.ac.jp/form|Registration page]] -- Registration page is open!  Deadline is '''November 22 (Thur), 23:59 JST'''. */
/* * Registration was closed. We have 103 participants. */

/* If you made registration twice, we will replace all of your information from the previous one. */

/* * If you missed to register, please do so at the registration desk. */
/*  * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk. */


<<Anchor(Visa)>>

== Visas and/or invitation letters ==
You can find the detailed procedure to apply for a visa at [[https://www.mofa.go.jp/j_info/visit/visa/index.html| the web site of the Ministry of Foreign Affairs of Japan]]. Note that you can not apply for the visa with only invitation letters; for the visa application, you have to submit special documents that are prepared by Japanese side.
If you need a visa to enter Japan, please fill one of the following documents ([[attachment:VISAInformation_v4.docx|Word]],[[attachment:VISAInformation_v4.pdf|PDF]]; these are updated since the last f2f meeting), and send it as soon as possible (the earlier the better) or by '''strictly the end of October, 2019 (JST)''' to Masafumi Kurachi,
 * Masafumi Kurachi (University Research Administrator, ICRR), kurachi_AT_km.icrr.u-tokyo.ac.jp
If you don’t need a visa, but you need only an invitation letter, please send an email to the KSC board chair,
 * Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

== Travel support ==
=== International travel ===
Our Core-to-Core (C2C) program can support your '''local''' expenses if you belong to universities/institutes in the following countries: Korea, China, Taiwan, Vietnam, or India. Firstly, please contact to a coordinator of the C2C program in your country.
 * List of the C2C coordinators http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.
=== Domestic travel ===
It might be possible that ICRR would support domestic travel expenses for students and/or post-doctoral researchers who will have one or more poster/oral presentations at the f2f meeting, in case their universities or institutes could not provide their travel expenses; please consult with the secretary's office of ICRR-GW,
 * office-icrrgw_AT_icrr.u-tokyo.ac.jp
If you are a student, firstly please consult with your supervisor, and then ask the supervisor to contact the secretary's office of ICRR-GW from the supervisor.

----
<<Anchor(Venue)>>

== The venue ==
<<Anchor(Access)>>

== Access ==
 * XXX


----
<<Anchor(OtherInfo)>>

== Other information ==
=== Wireless Internet connection ===
XXX

=== Lunch Place ===
XXX

=== Accommodations ===
Please book a room by yourself.



----
<<Anchor(Participants)>>

== List of Registered Persons ('''as of November XX, XXX members, registration not yet opened''') ==
your_lastname your_firstname your_middlename your_Affiliation ParticipationDays