24th KAGRA face-to-face meeting

• 4 (Wed) - 5 (Thr) Dec 2019 (JST)

• RESCEU (Research Center for the Early Universe), Univ. of Tokyo, Hongo, Bunkyo-ku, Tokyo, Japan

• Coordinated by KAGRA Scientific Congress (KSC) and Local Organizing Committee (LOC)
• LOC: Jun'ichi Yokoyama and Atsushi Nishizawa

Satellite Meeting on future upgrade (Dec 4) Wiki Satellite Meeting on Data Analysis groups at ICRR, Kashiwa, Chiba (Dec 7) Wiki Basic Lecture of GW for grad/undergrad students in Japanese (August 23) List of Participants (as of November 23) The 24th face-to-face (F2F) meeting will be held at RESCEU. We will discuss XXX.

If you have ideas and requests to the program, please mail them to the board, kscboard@icrr.u-tokyo.ac.jp , by October 26. Registration will be open in November.

• Registration page -- Registration page is open! Deadline is November 26 (Tue), 23:59 JST.

• If you made registration twice, we will replace all of your information from the previous one.

* Registration was closed. We have 103 participants.

* If you missed to register, please do so at the registration desk. * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.

* Announcements were sent out [kagra 02458] (Oct 12), [kagra 02462] (Oct 13), [kagra 02493] (Nov 2)

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2020 are supposed to make thesis presentations (both oral and poster) in this meeting.

* Satellite meeting on R&D will be held at NAOJ, Mitaka on December 4. Registration will be made separately. See Wiki for details.

• Satellite meeting on Data Analysis will be held at ICRR, Kashiwa on December 3. Talk registrations will be made separately. See Wiki for details.

• We will organize the meeting dinner on December 4. The fee is 1500 JPY for a participant (4000 JPY for an accompanied person).
• This is a closed meeting of the KAGRA collaboration.
  • If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
  • If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.

Program (planned)

||<rowbgcolor="#E0FFFF"> ||||||<style="text-align:center">Dec 3rd (Tue.) || ||||||||<style="text-align:center">Satellite Meeting XXX ([[|Program]]) ||

||<rowbgcolor="#E0FFFF"> ||||||<style="text-align:center">Dec 6th (Fri.) || ||||||||<style="text-align:center">Satellite Meeting XXX ([[|Program]]) ||

Poster session

Kxx: KAGRA group, SDxx: Students (Data analysis & Theory), SExx: Students (Experiment), Cxx: Contributions. The asterisk (*) indicates a thesis presentation.

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

Poster Award

• Yes, we will organize poster award for students. This F2F, we will award two.

* Two "Most Outstanding Presentation Prize" were given to Hiroyuki Tahara (U Tokyo) and Kazuya Yokogawa (U Toyama). Congratulations!

categories; "Experiments" and "Data Analysis/Theory". Please register either one at the registration page. You can register two poster presentations separately.

Satellite Meeting on Data Analysis

• Dec. 3, 13:00-
• Venue: Univ. Tokyo, Hongo campus
• Contents (plan)
  • Tutorial how to access to KAGRA data (DMG)
  • Tutorial how to install/use KAGALI
  • Explanation of calibration errors (CAL)
  • Share information for PE rota etc

Registration

• Registration page -- Registration page is open! Deadline is November 26 (Tue), 23:59 JST.

• If you made registration twice, we will replace all of your information from the previous one.
• We will organize the meeting dinner on December 4. The fee is 1500 JPY for a participant (4000 JPY for an accompanied person).

* Registration was closed. We have 103 participants.

* If you missed to register, please do so at the registration desk. * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.

Visas and/or invitation letters

You can find the detailed procedure to apply for a visa at the web site of the Ministry of Foreign Affairs of Japan. Note that you can not apply for the visa with only invitation letters; for the visa application, you have to submit special documents that are prepared by Japanese side. If you need a visa to enter Japan, please fill one of the following documents (Word,PDF; these are updated since the last f2f meeting), and send it as soon as possible (the earlier the better) or by strictly the end of October, 2019 (JST) to Masafumi Kurachi,

• Masafumi Kurachi (University Research Administrator, ICRR), kurachi_AT_km.icrr.u-tokyo.ac.jp

If you don’t need a visa, but you need only an invitation letter, please send an email to the KSC board chair,

• Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

Travel support

International travel

Our Core-to-Core (C2C) program can support your local expenses if you belong to universities/institutes in the following countries: Korea, China, Taiwan, Vietnam, or India. Firstly, please contact to a coordinator of the C2C program in your country.

• List of the C2C coordinators http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.

Domestic travel

It might be possible that ICRR would support domestic travel expenses for students and/or post-doctoral researchers who will have one or more poster/oral presentations at the f2f meeting, in case their universities or institutes could not provide their travel expenses; please consult with the secretary's office of ICRR-GW,

• office-icrrgw_AT_icrr.u-tokyo.ac.jp

If you are a student, firstly please consult with your supervisor, and then ask the supervisor to contact the secretary's office of ICRR-GW from the supervisor.

The venue

• Koshiba hall, in Hongo campus, University of Tokyo.

Access

• The nearest bus stop to the venue is the Todai Konai (next to the Building #5 of the Hongo Campus map). You may take a bus that leaves from the the Ueno Station bus stop or the Ochanomizu Station bus stop.

• The University of Tokyo Access and Campus Maps (The Koshiba Hall is in the building #98 of the Hongo Campus map.)

• The RESCEU Symposium 2016 Access page gives a bit more detail on how to reach the campus.

Other information

Wireless Internet connection

• Internet access is available via eduroam. We will also provide internet access service for visitors from institutions that do not participate in eduroam.

Lunch Place

XXX

Accommodations

• Please book a room by yourself. Followings are hotels nearby the Hongo campus of the University of Tokyo.

  • Forest Hongo : Near to the Main Gate of U-Tokyo.

  • Hotel KIZAN-KAN : Near to the Akamon Gate (Red Gate) of U-Tokyo.

  • Hotel Tokyo Garden Palace : A little more luxurious than two hotels above, ~15min. from the venue on foot.

  The other hotels around Ochanomizu, Ueno, Korakuen areas, which are within walking distance (<30min) from the venue.

  • Booking.com around Ueno station.

List of Registered Persons ('''as of November XX, XXX members, registration not yet opened''')

your_lastname your_firstname your_middlename your_Affiliation ParticipationDays