24th KAGRA face-to-face meeting

• 4 (Wed) - 5 (Thr) Dec 2019 (JST)

• RESCEU (Research Center for the Early Universe), Univ. of Tokyo, Hongo, Bunkyo-ku, Tokyo, Japan

• Coordinated by KAGRA Scientific Congress (KSC)
• LOC: XXXX, XXXX, and XXXX. LOC secretaries: XXXX, XXX, and XXXX.

• Program (Dec 4), (Dec 5), (Poster), Registration, Venue, Access

• Visa, Invitation Letter, Travel Support

Satellite Meeting on future upgrade (Dec 4) Wiki Satellite Meeting on Data Analysis groups at ICRR, Kashiwa, Chiba (Dec 7) Wiki Basic Lecture of GW for grad/undergrad students in Japanese (August 23) List of Participants (as of November 23)

Outlie of the meeting

The 24th F2F meeting will be held at RESCEU. We will discuss XXX.

If you have ideas and requests to the program, please mail them to the board, kscboard@icrr.u-tokyo.ac.jp , by October 26. Registration will be open in November.

Registration page -- Registration page is open! Deadline is November 22 (Thur), 23:59 JST.

* Registration was closed. We have 103 participants.

If you made registration twice, we will replace all of your information from the previous one.

* If you missed to register, please do so at the registration desk. * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.

* Announcements were sent out [kagra 02458] (Oct 12), [kagra 02462] (Oct 13), [kagra 02493] (Nov 2)

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2020 are supposed to make thesis presentations (both oral and poster) in this meeting.

* Satellite meeting on R&D will be held at NAOJ, Mitaka on December 4. Registration will be made separately. See Wiki for details.

* Satellite meeting on Data Analysis will be held at ICRR, Kashiwa on December 7. Registration will be made separately. See Wiki for details.

• This is a closed meeting of the KAGRA collaboration.
  • If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
  • If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.

Program

Poster session

Kxx: KAGRA group, SDxx: Students (Data analysis & Theory), SExx: Students (Experiment), Cxx: Contributions. The asterisk (*) indicates a thesis presentation.

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

Poster Award

* XXX * Yes, we will organize poster award for students. This F2F, we will award two.

* Two "Most Outstanding Presentation Prize" were given to Hiroyuki Tahara (U Tokyo) and Kazuya Yokogawa (U Toyama). Congratulations!

categories; "Experiments" and "Data Analysis/Theory". Please register either one at the registration page. You can register two poster presentations separately.

Satellite Meeting (XXX)

• XXXX

Registration

Registration is not yet open. Be patient.

• Registration page -- Registration page is open! Deadline is November 22 (Thur), 23:59 JST.

* Registration was closed. We have 103 participants.

If you made registration twice, we will replace all of your information from the previous one.

* If you missed to register, please do so at the registration desk. * The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.

Visas and/or invitation letters

If you don’t need a visa, but you need only an invitation letter, please send an email to the KSC board chair,

• Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

If you need a visa to enter Japan, please fill one of the following documents (Word,PDF), and send it by strictly the end of October, 2019 (JST) to Masafumi Kurachi,

• Masafumi Kurachi (University Research Administrator, ICRR), kurachi_AT_km.icrr.u-tokyo.ac.jp

You can find the detailed procedure to apply for a visa at the web site of Ministry of Foreign Affairs of Japan https://www.mofa.go.jp/j_info/visit/visa/index.html

• Note that you can not apply for the visa with only the invitation letter; for the visa, you have to submit special documents that are prepared by Japanese side.

* Even if you would ask ICRR for the invitation letter along with an institute stamp, we can not provide it. We can provide the invitation letter without the institute stamp, and a working proof for one of professors.

Travel Support (oversea)

Our Core-to-Core (C2C) program can support your local expenses if you belong to universities/institutes in the following countries: Korea, China, Taiwan, Vietnam or India. Firstly, please contact to a coordinator of the C2C program in your country.

• List of the C2C coordinators http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.

Travel Support (domestic)

The C2C program can also support domestic travel expenses for several KAGRA collaborators who belong to institutes/universities in Japan and who will attend the f2f meeting to have one or more presentations. Graduate students and postdoc researchers have priorities for this support.

• If you are a student, please consult with your supervisor and ask him/her to contact Miyoki-san and Kikuchi-san
  • Dr. Shinji Miyoki, miyoki_at_icrr.u-tokyo.ac.jp
  • Ms. Rie Kikuchi, rkikuchi_at_icrr.u-tokyo.ac.jp
    • via e-mail (i.e. e-mail should be from your supervisor).
• If you are a post-doctoral researcher or a faculty member, please contact Miyoki-san and Kikuchi-san directly via e-mail.

The venue

Access

• XXX

Accommodations

Please book a room by yourself. Here are some XXX

• XXX

Lunch Place

• XXX

Wireless Internet connection

• XXX

Other information

• XXX

List of Registered Persons ('''as of November XX, XXX members, registration not yet opened''')

your_lastname your_firstname your_middlename your_Affiliation ParticipationDays