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| <<TableOfContents (3)>> == Zoom Basics == [[https://zoom.us/|Zoom]] is a remote conference system becoming popular recently. A Zoom meeting consists of a host and participants. A host needs to have a Zoom account. In order to host a meeting with more than two participants, you need to have a paid account as a host. NAOJ GWPO currently maintains a paid account for KAGRA use. Each Zoom meeting has a unique Meeting URL. Participants can join the meeting by simply opening the URL with a Web browser. There is no need to login for just joining as participants. This is a beauty of Zoom. A meeting host can just distribute the URL, then people can join the meeting. |
<<TableOfContents(3)>> |
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| === Setting up a Zoom meeting === There are two ways to organize a meeting: Personal meeting room and Scheduled meeting. ==== Personal meeting room ==== A personal meeting room is like a virtual meeting room permanently available. For each Zoom account, there is one personal meeting room. The URL of the personal meeting room is fixed. People can join this meeting room at anytime they want. You can set a password for the personal meeting room. This password serves as a key to enter the room. |
== Jump Start == If you want to know how to organize a Zoom meeting in KAGRA, please go directly to [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/ZoomHowTo#Organizing_a_Zoom_meeting_using_personal_meeting_rooms|here]]. |
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| ==== Scheduled meeting ==== You can also set up a meeting at a specified time. This meeting can have a different URL and password (no password is also OK). |
[[https://teamup.com/ksyf9jcfzbt34egzmn|KAGRA Zoom reservation calendar]] |
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| * This is suitable for a meeting involving guests with whom you do not want to share the URL/password of the personal meeting room. * For example: a seminar, a review meeting with external reviewers, and so on. |
== Basics concepts == [[https://zoom.us/|Zoom]] is a remote conference system becoming popular recently. === Host === A host is the organizer and owner of a meeting. To become a host, you need a Zoom Pro account. ICRR maintains several Zoom Pro accounts for use in KAGRA. === Participant === A participant is someone joining a Zoom meeting. Participants do not have to have Zoom accounts. === Meeting URL === Each Zoom meeting is identified by an unique URL. Participants can connect to a meeting by opening this URL with a web browser. === Personal Meeting Room === Each Zoom account has one personal meeting room. It has a fixed URL. Like a meeting room in a real building, you can walk into the meeting room whenever you want. However, you should not do so if someone else is using the meeting room (just like a real meeting room).Therefore, you are requested to make a reservation of one of the personal meeting rooms before using them. The meeting reservation page is here. [[https://teamup.com/ksyf9jcfzbt34egzmn|KAGRA Zoom Meeting Reservation Page]] The personal meeting rooms of KAGRA Zoom accounts are protected by the well known password of KAGRA. === Scheduled meeting === You can also set up a meeting at a specified time. This meeting can have a different URL and password (no password is also permitted).This is suitable for a meeting involving guests with whom you do not want to share the URL/password of the personal meeting room (For example: a seminar, a review meeting with external reviewers, and so on). In order to make a scheduled meeting, you need to ask one of the Zoom administrators to do so. |
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== Organizing a Zoom meeting using personal meeting rooms == This is a recommended way to organize a meeting among KAGRA collaborators. The meeting URL is fixed. The password is the well known one for KAGRA. This method is not recommended to organize a meeting involving people outside of KAGRA. See [[http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/ZoomHowTo#Organizing_a_meeting_with_different_password_from_the_default|the next section]] for the instruction on organizing such meetings. === Procedure === 1. Make a reservation of one of the meeting rooms from [[https://teamup.com/ksyf9jcfzbt34egzmn|here]] 1. Announce the meeting URL to the participants (meeting URLs are shown in the calendar page above). 1. Connect to the meeting URL when your reserved meeting time comes == Organizing a meeting with different password from the default == Sometimes, we need to organize a meeting with different password from the KAGRA's well known one. For example, SEO and EO meetings use different passwords. If you want to invite people outside of the KAGRA collaboration, you cannot share the well known password. So you need to use a different password. In those cases, follow the procedure below. 1. Contact one of the Zoom managers to schedule a meeting. Specify the start time, duration and the password for the meeting in the request. 1. Once a meeting is scheduled on the Zoom account, enter the same schedule in the [[https://teamup.com/ksyf9jcfzbt34egzmn|Zoom reservation calendar]]. == Instruction for meeting participants == When you open a Zoom meeting URL, the Zoom client will automatically open and connects to the meeting. If this is your first time to use Zoom on your computer, you will be prompted to download a client software. Once you install the downloaded client software, you will be connected to the meeting. Along the way, you may be asked to login. Login to a Zoom account is completely optional. You can skip the login and still connect to meetings. |
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| Currently, there is one Zoom account for KAGRA maintained by NAOJ. The personal meeting room of this account is used for remotely joining the morning briefing in the control room. | Currently, there are three Zoom accounts maintained by ICRR for KAGRA. |
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| === How to join the personal meeting room of KAGRA === * Open the following URL * [[https://zoom.us/j/8678936825|https://zoom.us/j/8678936825]] * If you have never used Zoom in your computer, you are requested to download a Zoom client program. Please install it to proceed. * Once the client program is installed to your computer, you may be prompted to choose "Login" or "Join Meeting". * If you have a Zoom account, you can login here. However, login is optional. You can just join a meeting without login. * You will need to enter a password to enter the meeting room. The password is the common one for KAGRA. |
* Zoom1: Personal Meeting URL: https://zoom.us/j/7631499341 * Zoom2: Personal Meeting URL: https://zoom.us/j/6676627462 * Zoom3: Personal Meeting URL: https://zoom.us/j/5045179604 |
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| === How to host a scheduled meeting with the KAGRA Zoom account === * You need to login to the KAGRA Zoom account to schedule a meeting. * Currently the account information is not open to the general KAGRA collaborators. Ask a member of NAOJ GWPO to schedule a meeting. |
== Zoom administrators == Currently, following people have access to the Zoom account and can make reservations: * Yoichi Aso * Osamu Miyakawa * Shinji Miyoki * Kyouichi Takayama |
How to use Zoom
Contents
Jump Start
If you want to know how to organize a Zoom meeting in KAGRA, please go directly to here.
KAGRA Zoom reservation calendar
Basics concepts
Zoom is a remote conference system becoming popular recently.
Host
A host is the organizer and owner of a meeting. To become a host, you need a Zoom Pro account. ICRR maintains several Zoom Pro accounts for use in KAGRA.
Participant
A participant is someone joining a Zoom meeting. Participants do not have to have Zoom accounts.
Meeting URL
Each Zoom meeting is identified by an unique URL. Participants can connect to a meeting by opening this URL with a web browser.
Personal Meeting Room
Each Zoom account has one personal meeting room. It has a fixed URL. Like a meeting room in a real building, you can walk into the meeting room whenever you want. However, you should not do so if someone else is using the meeting room (just like a real meeting room).Therefore, you are requested to make a reservation of one of the personal meeting rooms before using them. The meeting reservation page is here.
KAGRA Zoom Meeting Reservation Page
The personal meeting rooms of KAGRA Zoom accounts are protected by the well known password of KAGRA.
Scheduled meeting
You can also set up a meeting at a specified time. This meeting can have a different URL and password (no password is also permitted).This is suitable for a meeting involving guests with whom you do not want to share the URL/password of the personal meeting room (For example: a seminar, a review meeting with external reviewers, and so on).
In order to make a scheduled meeting, you need to ask one of the Zoom administrators to do so.
Organizing a Zoom meeting using personal meeting rooms
This is a recommended way to organize a meeting among KAGRA collaborators. The meeting URL is fixed. The password is the well known one for KAGRA. This method is not recommended to organize a meeting involving people outside of KAGRA. See the next section for the instruction on organizing such meetings.
Procedure
Make a reservation of one of the meeting rooms from here
- Announce the meeting URL to the participants (meeting URLs are shown in the calendar page above).
- Connect to the meeting URL when your reserved meeting time comes
Organizing a meeting with different password from the default
Sometimes, we need to organize a meeting with different password from the KAGRA's well known one. For example, SEO and EO meetings use different passwords. If you want to invite people outside of the KAGRA collaboration, you cannot share the well known password. So you need to use a different password. In those cases, follow the procedure below.
- Contact one of the Zoom managers to schedule a meeting. Specify the start time, duration and the password for the meeting in the request.
Once a meeting is scheduled on the Zoom account, enter the same schedule in the Zoom reservation calendar.
Instruction for meeting participants
When you open a Zoom meeting URL, the Zoom client will automatically open and connects to the meeting. If this is your first time to use Zoom on your computer, you will be prompted to download a client software. Once you install the downloaded client software, you will be connected to the meeting. Along the way, you may be asked to login. Login to a Zoom account is completely optional. You can skip the login and still connect to meetings.
The KAGRA Zoom account
Currently, there are three Zoom accounts maintained by ICRR for KAGRA.
Zoom1: Personal Meeting URL: https://zoom.us/j/7631499341
Zoom2: Personal Meeting URL: https://zoom.us/j/6676627462
Zoom3: Personal Meeting URL: https://zoom.us/j/5045179604
Zoom administrators
Currently, following people have access to the Zoom account and can make reservations:
- Yoichi Aso
- Osamu Miyakawa
- Shinji Miyoki
- Kyouichi Takayama