The 21st KAGRA face-to-face meeting

December 5 (Wed)-6(Thur) 2018

at NAOJ (National Astronomical Observatory Japan, Mitaka, Tokyo, Japan)

Program (Dec 5), (Dec 6), (Poster), Registration, Venue, Access

Visa, Invitation Letter, Travel Support

Satellite Meeting on R&D (Dec 4)

Satellite Meeting on Data Analysis groups at ICRR, Kashiwa, Chiba (Dec 7) Wiki

Basic Lecture of GW for grad/undergrad students in Japanese (August 23)

List of Participants (As of August 17)

Outline of the meeting

• The 21st F2F meeting will be held at NAOJ. We will discuss both our latest achievements and our managements.
  • LOC: Yoichi Aso, Matteo Leonardi. LOC secretaries: Ohyama-san, Yoshizumi-san, Harada-san, and Sakamoto-san.

If you have ideas and requests to the program, please mail them to the board, kscboard@icrr.u-tokyo.ac.jp , by October 26. Registration will be open in November.

• Registration page -- Registration page is open! Deadline is November 22 (Thur), 23:59 JST.

  • If you made registration twice, we will replace all of your information from the previous one.
  • The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.
• Announcements were sent out [kagra 02458] (Oct 12), [kagra 02462] (Oct 13), [kagra 02493] (Nov 2)
• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

• Satellite meeting on R&D will be held at NAOJ, Mitaka on December 4. Registration will be made separately.

• Satellite meeting on Data Analysis will be held at ICRR, Kashiwa on December 7. Registration will be made separately. See Wiki for details.

• This is a closed meeting of the KAGRA collaboration.
  • If you are a member of the KAGRA collaboration and have recently moved to a new place: Contact the KSC board. You will be requested to make an introduction of your new laboratory at the meeting.
  • If you want to join the KAGRA collaboration: Contact the KSC board. You are supposed to make a presentation on your proposal at the meeting.

Program

to be announced.

Planning to start 10:30 am on December 5, and end by 17:00 December 6.

Poster session

Kxx: KAGRA group, S-Exp-xx: Students (Experiments), S-DAT-xx: Students (Data Analysis/Theory), Cxx: Contributions. The asterisk (*) indicates a thesis presentation.

• Graduate students who will submit thesis (Master thesis/Doctoral thesis) by March 2019 are supposed to make thesis presentations (both oral and poster) in this meeting.

Poster Award

• Yes, we will organize poster award for students. This F2F, we will award in two categories; "Experiments" and "Data Analysis/Theory". Please register either one at the registration page. You can register two poster presentations separately.

Satellite Meeting on R&D (December 4)

• Registration will be made separately. More information incoming...

Satellite Meeting on Data Analysis (December 7)

• Wiki

• Please note that this satellite meeting will be held at ICRR, Kashiwa. We recommend you to book your room near Kashiwa, Chiba Pref. on the night December 6.

Registration

Registration is not yet open. Be patient.

• Registration page -- Registration page is open! Deadline is November 22 (Thur), 23:59 JST.

  • If you made registration twice, we will replace all of your information from the previous one.
  • The meeting fee is 500JPY for coffee and snack. We will collect the fee from all participants at the registration desk.

Visa, Invitation Letter

• If you need visa to enter Japan, please send the request both to
  • Dr. Hideyuki Tagoshi, tagoshi_at_icrr.u-tokyo.ac.jp
  • Ms. Rie Kikuchi, rkikuchi_at_icrr.u-tokyo.ac.jp
    • as early as possible. Two will contact you to prepare necessary documents.

  • You can find the procedure to apply VISA at the web site of Ministry of Foreign Affairs of Japan https://www.mofa.go.jp/j_info/visit/visa/index.html

  • Please note that your can not apply for VISA only with the invitation letter. You have to submit special documents for VISA which are prepared by Japanese side.
• If you don’t need visa, but you need an invitation letter, please send an email to KSC board chair,
  • Hisaaki Shinkai, hisaaki.shinkai_at_oit.ac.jp

Travel Support (oversea)

• Core to Core program can support your local expense if you belong to the following countries' universities and institutes, in Korea, China, Taiwan, Vietnam or India. Firstly, please contact a cordinator of C2C in your country.

• Cordinator's list is in http://www.icrr.u-tokyo.ac.jp/gr/GWPOHPe/collabo-e.html.

Travel Support (domestic)

• Core-to-Core also can support domestic travel expenses for several researchers who belong to institutes/universities in Japan and who will attend F2F@NAOJ and give presentations. Graduate students and postdoc researchers have priorities for support.
• If you are a student, please consult with your supervisor and ask him/her to contact Miyoki-san and Kikuchi-san
  • Dr. Shinji Miyoki, miyoki_at_icrr.u-tokyo.ac.jp
  • Ms. Rie Kikuchi, rkikuchi_at_icrr.u-tokyo.ac.jp
    • via e-mail (i.e. e-mail should be from your supervisor).
• If you are a post-doctoral researcher or a faculty member, please contact Miyoki-san and Kikuchi-san directly via e-mail.

The venue

Access

• Access to NAOJ Mitaka campus (NAOJ official web page)

  • From Musashi-sakai station (JR Chuo-line) to NAOJ: by Bus (15min/220yen) -> From the South Exit of JR Musashi-sakai station, take Odakyu bus (91) at the No.3 bus stop and get off at "Tenmondai Mae" bus stop.

  • From Chofu station (Keio-line) to NAOJ: by Bus (15min/220yen for Odakyu Bus) -> From the North Exit of Chofu station, take Odakyu bus (91 and 51) at the No.11 bus stop, and get off at "Tenmondai Mae" bus stop.

  • From Chofu station (Keio-line) to NAOJ: by Bus (15min/210yen for Keio Bus)-> From the North Exit of Chofu station, take Keio bus (91) at the No.12 bus stop, and get off at "Tenmondai Mae" bus stop.

• Campus map

• Large seminar room (3201) in Subaru building (W1 in the campus map).

• Important: everyone needs to present at the campus guardhouse the Visitor Registration Form (English, Japanese) and an ID in order to receive the campus access card. We recommend to prepare the Visitor Registration Form filled and printed in advance (one for each day you access to the campus).

  • People that already have the access to NAOJ Mitaka campus and people that stay at Cosmos guesthouse are exempted from this procedure.

Accommodations

Please book a room by yourself. Here is some information about hotels near the (JR Chuo-line) Musashisakai Station and (Keio line) Chofu station.

• Booking.com (Musashisakai Station, Dec 4-6)

• Booking.com (Chofu Station, Dec 4-6)

Lunch Place

Lunch map

Wireless Internet connection

Internet connection will be prepared for the F2F meeting and the R&D satellite meeting.

• name: naoj-open
• password will be provided individually

Other information

List of Registered Persons (not available yet)

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