KAGRA Face to Face Meeting

Future f2f: 17th Face to Face Meeting: Aug. 28 (Mon.) - 30 (Wed.), 2017 @ Toyama University (Dates are not fixed.)

16th Face to Face Meeting: Mar. 28 (Tue.) - 30 (Thu.), 2017 @ Niigata University

(Last updated: 2017/01/24)

Venue

• Niigata University Satellite Campus "TOKI-MATE"

  http://www1.niigata-u.ac.jp/tokimate/outline.html (in Japanese)

• "TOKI-MATE" is on the 2nd floor of PLAKA1, which is directly connected to the south exit of Niigata Station.

  Map around Niigata Station and TOKI-MATE

  http://www1.niigata-u.ac.jp/tokimate/access.html (in Japanese)

Registration

• Registration page

• Registration due date: Feb. 28th (Tue.) [subject to change]

Program

• Program of the meeting is here.
  Start at 11:30 on 28th (Tue.) / End at 16:00 on 30th (Thu.)

Banquet

• We will have a banquet in the evening on the 29th at a Japanese-style restaurant next to Hotel Mets Niigata in a building directly connected to Niigata station.
  The banquet fee is JPY4500 for staff (JPY3500 for student). The fee for coffee break, JPY500, will be added to this fee. Please pay by cash at the front desk of secretary BEFORE THE BANQUET.

Access

• From Tokyo, please take Joetsu Shinkansen express (train) to Niigata.
• From Toyama, please take Hokuriku Shinkansen express for Tokyo and change at Joetsu-Myoko to Shin-etsu Line for Niigata. There are only five express trains every day between Joetsu-Myoko and Niigata.
• Note that partial revisions of the timetable will be made on March 5.
• We have domestic and international flights between Niigata and some cities.
• There are domestic flights to Niigata from Osaka (Itami; ITM), Nagoya (NGO and NKM), Fukuoka (FUK) and Tokyo/Narita (NRT).
  • Note that we have only one flight from/to Narita every day. No flight from/to Tokyo/Haneda.

  Flight Schedule

• There are a few international flights.

  • A flight between Seoul (Incheon, ICN) and Niigata will be operated on Tue. Thu. and Sat. ( updated)

  • There are two flights weekly from/to Shanghai, three flights weekly from/to Harbin.

  • There are two flights weekly from/to Taipei. ( updated)

  Flight Schedule

  Niigata Airport

• Take a direct (limousine) bus from Niigata Airport to Niigata Station. There is a direct bus every 20 or 30 minutes. It takes 25 minutes and the fare is JPY410. The direct bus will stop at South Exit of Niigata Station beside the building of the venue. Local (regular) buses stop on the other side of Niigata Station (Bnadai Exit), so that we do not recommend taking it unless you go to your hotel on this side.

  • timetable of the airport bus (English version)

    timetable of the airport bus (Japanese version)

• Car park

  There is not a free parking lot in TOKI-MATE. Please use a pay parking lot nearby the venue. Please visit this page for parking lot information (Japanese version only).

Hotel

• There are some hotels near Niigata Station. Please book a room by yourself.

  Booking.com
  

• Followings are hotels nearby the venue.

  • Art Hotel Niigata Station: in the same building to the venue

  • Hotel Mets Niigata: on the same side of Niigata Station to the venue

  • Toyoko Inn Niigata Ekimae: on the other side of Niigata Station but easiest to access on this side

  • Ramda Hotel Niigata: on the other side of Niigata Station, next easiest to access

15th Face to Face Meeting: Dec. 7 (Wed.) - 8 (Thur.), 2016 @ University of Tokyo

Venue

• Koshiba Hall, Science Building #1, Faculty of Science, the University of Tokyo (Hongo Campus).

Registration closed

• Registration due date: Nov. 27th (Sun.)

Program and information

• Program of the meeting is here.

• Minutes of the meeting

14th Face to Face Meeting: Aug. 25-27, 2016 @ University of Toyama

Scope of the meeting

Registration

Registration page

Program

• Program of the meeting is here.

• Minutes of the meeting is JGW-L1605601.

Hotel

Please book a room yourself. Here is some information about hotels near the University of Toyama.

• ANA Crowne Plaza Hotel

• Dormy Inn

• APA Ville Hotel

• APA Hotel

Access

• From Tokyo, one can either take Shinkansen express (train) or fly from the Haneda airport.
• From the Toyama airport, one can take a bus to the Toyama station (410 JPY).
• From the Toyama station to the university, one can take a tram to "Daigaku-mae" (Note that there is also a loop tram that does not go to Daigaku-mae).

• Campus map (#7 Faculty of Science　2nd floor)

• Multi-purpose room

13th Face to face meeting: Feb. 21-23, 2016 @ ICRR, The University of Tokyo

Scope of the meeting

Registration

Registration page

Program

• Program of the meeting is here.

Hotel and Access

A modest amount of rooms has been pre-booked in the Kashiwa campus lodge. The booking can be done at the registration page (above) on the basis of first come, first served. If you cannot book the room of the campus lodge or you want to stay a hotel outside of Kashiwa campus, refer the instruction.

The meeting held at the Media Hall in the Kashiwa Library (here, marked red) except for the late afternoon session of the second day. The access to Kashiwa campus is referred in here.

The institute cafeteria is closed on Sunday so please bring your bento box or go lunch outside the campus (there are several restaurants in the walking distance).

12th Face to face meeting: Aug 27 - Aug 29, 2015 @ University of Toyama

Scope of the meeting

Primary objectives of the 12th KAGRA f2f meeting are (i) to share the information about the iKAGRA current status and the commissioning plan before its observation run that is scheduled in December and (ii) to discuss a bottom-up installation plan of bKAGRA according to the schedule of each subsystem. All the KAGRA collaboration members are encouraged to participate the meeting. The meeting provides opportunities to present any novel ideas to improve the project.

A sub-meeting of the International Board of Representatives will be held in the evening of the 27th. We will have a banquet on the 28th. No official site tour is scheduled this time. The venue of the meeting is the Multi-purpose Hall on the second floor of the main building of the Graduate school of Science in the University of Toyama. The banquet will be held at the Cafe Azami (near the main entrance of the University of Toyama).

Registration

Registration page

Program

• Program of the meeting is here.

Hotel

Please book a room yourself. Here is some information about hotels near the University of Toyama.

• ANA Crowne Plaza Hotel

• Dormy Inn

• APA Ville Hotel

• APA Hotel

Access

• From Tokyo, one can either take Shinkansen express (train) or fly from the Haneda airport.
• From the Toyama airport, one can take a bus to the Toyama station (410 JPY).
• From the Toyama station to the university, one can take a tram to "Daigaku-mae" (Note that there is also a loop tram that does not go to Daigaku-mae).

• Campus map (#7 Faculty of Science　2nd floor)

• Multi-purpose room

11th Face to face meeting: February 5-7, 2015 @ Hongo campus, The University of Tokyo

Scope of the meeting

The face-to-face meeting of KAGRA Collaboration will be held at the University of Tokyo (Hongo campus). The objective of this meeting is to share the information of the construction status of KAGRA and is to let all members be ready for cooperative work on KAGRA site toward the iKAGRA operation. The first priority of this meeting is the detailed discussion and understanding of the iKAGRA schedule. Second, we would like to discuss the preparation for bKAGRA. Related to these topics, we would like to discuss various issues such as the safety, shift works, e-log and publication & authorship policies. As a new style in this meeting, we expect to hear more reports from the young collaborators. Also, we keep the session of reports from overseas members. This meeting will present such opportunity for all KAGRA collaboration members to contribute for the success of KAGRA.

Registration(The deadline is Jan 29th !!)

Program

• Program

Hotel and Access

The venue is Hongo campus of the University of Tokyo, at the city-central area of Tokyo.

• Access map to the Hongo campus.

The meeting room is Kagaku-koudou, on the 5th floor of the Chemistry Building, Faculty of Science

• #106 Building in the Campus Map [# This is a little mazy building. Please enter the building from the main entrance (Gotenshita Memorial Arena/Ground side).]

Please reserve your hotel by yourself (We will NOT RESERVE hotel on behalf of you).

Followings are hotels nearby the Hongo campus of the University of Tokyo.

• Forest Hongo : Near to the Main Gate of U-Tokyo.

• Hotel KIZAN-KAN : Near to the Akamon Gate (Red Gate) of U-Tokyo.

• Hotel Tokyo Garden Palace : A little more luxurious than two hotels above, ~15min. from the venue on foot.

• The other hotels around Ochanomizu, Ueno, Korakuen areas, which are within walking distance (<30min) from the venue.

10th Face to face meeting: July 31 - Aug 2, 2014 @ University of Toyama

Scope of the meeting

The face-to-face meeting of KAGRA Collaboration will be held at the University of Toyama in Toyama city. The objective of this meeting is to share the information of the construction status of KAGRA and is to let all members be ready for cooperative work on KAGRA site since this fall. The first priority of this meeting is placed on the determination of the installation schedule. Second, we are facing to reorganize the basic plan of KAGRA due to financial requirement after iKAGRA. To overcome difficulties against KAGRA project, novel ideas or positive proposals are wanted. This meeting will present such opportunity for all KAGRA collaboration members to contribute for the success of KAGRA.

In this meeting, we have a sub-meeting of the International Board of Representatives and social banquet. In the afternoon on 30th, July (Wed), the site tour (KAGRA cavern) will be held. In the morning on 30th, July (Wed), KAGRA Summer School (lectures about Gravitational Wave Physics for BEGINNERS) will be held in the University of Toyama. The venue of the meeting and the summer school is the Multi-purpose Hall on the second floor of the main building of Graduate school of Science (Number 7 in University of Toyama Campus map ).

Registration

If you will attend this KAGRA f2f meeting, please visit below page and register.

• Registration pagehttps://gwcenter.icrr.u-tokyo.ac.jp/form

Program

The registration desk opens at 10:00 on 31st, July and the first session begins at 11:00. New members are introduced at the beginning. Tentative program is now in;

• Program

Hotel and Access

As is usual, please reserve your hotel by yourself. The information about hotel near University of Toyama and access to Toyama are here.

• Hotel

• Access

KAGRA site tour

KAGRA site tour is planed on 30th, July. If you plan to join, check the participation in the registration form above. You can acquire the information here.

• KAGRA site tour

• North Exit of Toyama station

• Underpath of Toyama station

• University of Toyama Campus map

9th Face to face meeting: Feb 13 - Feb 15, 2014 @ ICRR, The University of Tokyo

Scope of the meeting

The face-to-face meeting of KAGRA Collaboration will be held at Kashiwa campus of the University of Tokyo. The venue of the meeting is the large conference room on 6th floor in Kashiwa Research Complex (neighboring building of ICRR). The objective of this meeting is to let all collaboration members know the current status of KAGRA and is to exchange information among subsystems for conducting the project. As for the first subject of this meeting, we need to sort out all schedules of subsystems and to establish global installation plan with combining all manpower for the practical installation start in this summer. Second, we will try to define the membership of KAGRA at this stage where we face the practical work of installation & commissioning, where manpower of collaboration members needs to be integrated as much as possible. Apart from this membership, we will also discuss about co-authorship for possible publications in future.

In this meeting, we have a sub-meeting of the International Board of Representatives in the evening of the first day, 13th, February and social banquet on the second day, 14th, February.

I hope that we can successfully fix the installation plan with letting all members’ mind be coherently aligned in the operation of KAGRA in 2015.

Registration

If you will attend this KAGRA f2f meeting, please visit below page and register AS SOON AS POSSIBLE. In this meeting, we have a social banquet. If you will attend this banquet, please put 'yes' in the box on the registration page. The banquet will be held in the evening on 14th February (Friday) at a restaurant near the campus. The banquet fee is JPY3500 for staff (JPY2500 for student). The fee for coffee break, JPY500, will be added to this fee. Please pay by cash at the front desk of secretary BEFORE THE BANQUET.

• Registration page

Program

The registration desk opens at 10:00 on 13th, February and the first session begins at 11:00. New members are introduced at the beginning and status report of KAGRA is presented in the morning. SEO report is given in the afternoon and discussion of the installation starts in the last session of the first day. We have a meeting of the board of international representatives after the end of this session. On the second day, after we have two guest talks from Virgo and Australia, subsystem reports will be presented by the end of the second day. We have a social banquet in the evening of the second day. The third day serves for the subsystem report and concluding session, which ends by noon.

Program

Hotel and Access

A modest amount of rooms has been pre-booked in the Kashiwa campus lodge. The booking can be done at the registration page (above) on the basis of first come, first served. If you cannot book the room of the campus lodge or you want to stay a hotel outside of Kashiwa campus, refer the instruction [http://gwdoc.icrr.u-tokyo.ac.jp/DocDB/0021/D1402116/001/Hotel%20information%20around%20ICRR.pdf]].

The access to Kashiwa campus is referred in http://www.icrr.u-tokyo.ac.jp/access/index_eng.html.

8th Face to face meeting: Aug 1 - Aug 3, 2013 @ University of Toyama

The conference site is UNIVERSITY OF TOYAMA, which is near KAGRA site (1 hour by car).

In this meeting, we have three social events; KAGRA and CLIO site tour, Lecture about Gravitational Wave Physics for beginners, and Banquet. Details are as follow.

On afternoon of the 31st of July (Wed), the site tour (KAGRA tunnels and CLIO site) will be held.

On the morning of the 31st of July (Wed), the Lecture about Gravitational Wave Physics for BEGINNERS will be held in the University of Toyama.

We plan to have a banquet in the evening on 2nd of the August (Fri). Please pay the fee JPY3500 for staff (JPY2500 for student) by cash at the front desk of conference BEFORE THE BANQUET. The fee for coffee break is JPY500 for others.

We are very sorry, but, in this time, please reserve your hotel by yourself. The information about hotel near University of Toyama and access to Toyama are here.

• Hotel

• Access

• Program

7th Face to face meeting: Feb 14 - Feb 16, 2013

• Program

• Participants

6th Face to face meeting: July 30 - August 1, 2012

• Program

• Participants

5th Face to face meeting: February 2-4, 2012

• Program

• Participants

4th Face to face meeting: August 3-5, 2011

• Program

• Participants

3rd Face to face meeting: February 4-5, 2011

• @ ICRR The Univ. of Tokyo Kashiwa campus 6F conference room

• Program

• Participants

2nd Face to face meeting: September 27-28, 2010

• @ ICRR The Univ. of Tokyo Kashiwa campus 6F conference room

• Program

1st Face to face meeting: June 15-16, 2010

• @ ICRR The Univ. of Tokyo Kashiwa campus 6F conference room

• Program

• Minutes

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